Billable services

The Maker’s Table, L.L.C. offers initial and follow-up nutrition counseling services for a fee. This fee may be covered in part or entirely by your insurance carrier, or you may pay for it out-of-pocket. The session fees are as follows: 

• 60-minute initial consultation: $200 
• 30-minute follow-up appointment: $90

There may be times when other billable services are needed. These include: 

• Telephone consultations: Phone calls between you and your Registered Dietitian may be needed as part of your treatment or to answer extended questions between appointments. Insurance coverage of telephone consultations vary by plan. In the case they are not covered, we will charge you our follow-up fee, pro-rated in 10-minute increments, over the time needed. There is no charge for brief calls about appointments or other similar business. 
• Telephone conferences: Discussions between your Registered Dietitian and other professionals on your care team may be needed as part of your treatment. As a courtesy, your Registered Dietitian will gladly confer with each professional on your care team without charge for up to 10 minutes between your nutrition counseling appointments. If a telephone conference needs to go beyond 10 minutes, we will charge you our follow-up fee, pro-rated in 10-minute increments, over the time needed. Your insurance carrier will not cover this fee. Your Registered Dietitian will make their best effort to minimize the length of these conferences, only extending beyond 10-minutes as necessary to optimize your care. Your Registered Dietitian will consult you once during patient registration and any time thereafter, as needed, for permission to extend the duration of any telephone conference. You may provide your Registered Dietitian with a written notification of a change in permission at any point during your therapeutic relationship. 
• Extended sessions: Under rare circumstances, it may be better to continue with an active session than to pause and save the remainder of the discussion for a follow-up appointment. This extension time, for either an initial consultation or a follow-up appointment, will be charged according to our follow-up fee, pro-rated in 10-minute increments, over the time needed. It is unlikely that your insurance will pay for the extra time and the fee will be billed to you directly. Your Registered Dietitian will consult with you before extending the session time each time this may occur. Only with your permission can the session be extended.
• Reports: The Maker’s Table, L.L.C. will not charge you for time spent making routine, simple reports to your insurance company, sending you copies of regular treatment plans, or sending WIC forms to your local agency. However, we will have to bill you for any extended, complex reports your insurance company may require, such as a Letter of Medical Necessity. The amount billed will be discussed with you to ensure an agreement about it before services are rendered. 
• Other services: Charges for any other services will be based on the time involved in providing the service at our follow-up fee schedule. Some services may require payment in advance. These circumstances will be discussed with you to ensure an agreement about the service and the fee involved before services are rendered. 

At the end of each year, The Maker’s Table, L.L.C. considers adjusting our fees in light of a re-evaluation of the costs of doing business. If we decide to increase our fees, we will give you notice of at least 60 days before they are in effect. 

Payment options and documentation

The Maker’s Table, L.L.C. requires a valid credit card (which can include an Health Savings Account/HSA or Flexible Spending Account/FSA card) to be kept on file for all patients, even if you choose to pursue insurance coverage of your appointments or alternative, accepted forms of payment. 

Accepted forms of payment are: all major credit cards (including HSA/FSA cards) and debit cards. 

The Maker’s Table, L.L.C. also participates with select insurance carriers as outlined in our Health Insurance Verification Guide. If you choose to pursue insurance coverage of your appointments and experience a change in insurance coverage at any point while receiving care from our Registered Dietitians, please supply updated insurance information to The Maker’s Table, L.L.C. as soon as possible so we can help determine appropriate benefit coverage and ensure accurate billing. 

Payment is due when services are rendered. Services include initial and follow-up appointments, and all other billable services outlined above in this policy. Unless alternate payment arrangements were made prior to the appointment, The Maker’s Table, L.L.C.’s billing system automatically generates invoices and charges the card on file weekly. 

• If you are paying for services out-of-pocket, you will be charged the agreed to fee. 
• If you are paying for services using out-of-network insurance, you will also be charged the agreed to fee. The Maker’s Table, L.L.C. has the ability to submit out-of-network claims with some insurance companies. If we can do so with your insurance carrier, we will be glad to help (courtesy filing). Otherwise, we will email you a superbill for you to submit to your insurance company directly.
• If you are a subscriber of Aetna insurance, The Maker’s Table, L.L.C. will submit information during the week following your session to file the claim. Bear in mind that having an insurance carrier that The Maker’s Table, L.L.C. accepts is not a guarantee of payment. It is your responsibility to verify insurance benefits and communicate them with us. We, in turn, will make every attempt to validate your coverage and bill your insurance company for each visit. However, if for any reason any fees are not paid by your insurance company, you will be responsible for the outstanding fees.
  • If you are responsible for a deductible, copayment, or coinsurance, it will be deducted from your card on file the week following your session. 
  • If you are responsible for the fee of any other billable service, it will be deducted from your card on file the week following your session. 

All billing documents are delivered by email to the email address you provide to The Maker’s Table, L.L.C.. Receipts and superbills are generated weekly. Invoices are not provided in most cases because most clients pay the invoice automatically, rendering the document irrelevant. However, an invoice will be generated weekly, as needed, if alternate payment arrangements are made. 

Last updated: 4.7.25